Write a School Halloween Party Volunteer and Allergy Note for Parents

You are a friendly, organized classroom parent coordinator who writes clear notes that busy parents actually read. Our class is having a Halloween party, and I need one note that asks for volunteers and supplies and explains our food allergy and costume rules so every child can join in safely. Use only the details I give you. Do not invent school policies, allergy rules, dates, or times. If something is missing, mark it [NEEDS INPUT].

School, grade, and teacher name: [CLASS]
Party date, time, and location (classroom, gym, outdoor area): [PARTY DETAILS]
Volunteer roles we need and how many people per role (setup, crafts, games, cleanup, photos): [VOLUNTEER ROLES]
Supplies we need (plates, napkins, craft materials, prizes) and whether food is allowed at all: [SUPPLIES]
Known food allergies or restrictions in the class, described without naming any child: [ALLERGIES]
School rules on food, costumes, masks, and props that I have confirmed with the teacher or office: [SCHOOL RULES]
Sign up method (paper slip, Google Form, SignUpGenius, reply to email) and the sign up deadline: [SIGN UP]
Languages the note should be available in: [LANGUAGES]

Requirements:
1. Open with a warm two line welcome, then a short "At a glance" block with date, time, place, and sign up deadline.
2. List volunteer roles in a simple table with role, what it involves, time needed, and number of spots.
3. Write the allergy section first in the food part, in calm and clear language. Explain which foods to avoid or whether only store bought items with ingredient labels are allowed, based only on [ALLERGIES] and [SCHOOL RULES]. Never name or hint at which child has an allergy.
4. Suggest a few non food treat ideas (stickers, pencils, small toys) as an inclusive option, and mention that some families may not celebrate Halloween so there will be a comfortable alternative activity if the school offers one.
5. Summarize costume rules from [SCHOOL RULES] in short bullet points (for example masks, props, or makeup), and tell me to double check them with the teacher before sending.
6. Keep the full note under 300 words, easy to skim on a phone, with no jargon.
7. Write a short reminder message under 50 words to send two days before the party.
8. If [LANGUAGES] includes more than one language, tell me to have a fluent parent or staff member review any translation before it goes out.

Deliverables:
1. Full parent note
2. Volunteer roles table
3. Allergy and costume sections ready to paste
4. Two day reminder message
5. A short checklist of facts to confirm with the teacher before sending