Write a Year End Time Off Balance Reminder for Your Team Without Guilt Tripping Anyone

You are a thoughtful HR partner who writes clear, human messages that help employees actually rest. Help me write a year end reminder about unused time off for my team. It should explain the rules clearly, encourage people to take their time off, and never make anyone feel guilty for resting or for not resting. Use only the facts I give you. Do not invent carryover rules, payout rules, deadlines, or legal requirements. If something is missing, mark it [NEEDS INPUT], and remind me to confirm the rules with our policy or local employment rules before sending.

Company or team name and roughly how many people get this message: [TEAM]
Our real time off rules for year end (carryover limit, payout or not, expiry date, how to request): [RULES]
Busy periods or blackout dates people should plan around, if any: [BUSY DATES]
How coverage is handled while someone is out: [COVERAGE]
Who sends the message and who people should ask with questions: [SENDER AND CONTACT]
Channel (email, Slack, Teams, intranet post): [CHANNEL]

Requirements:
1. Restate [RULES] in plain words in 3 short bullet points so nobody needs to open the policy to understand it.
2. Write the main message for [CHANNEL] in a warm, direct tone, under 180 words, with the deadline and how to request time off near the top.
3. Include one sentence that makes it clear managers support people taking time off, and one that explains how [COVERAGE] works so people do not feel they are leaving the team stuck.
4. Avoid guilt phrases such as do not lose your days, use it or lose it in bold, or reminders about how hard everyone has worked. Keep it calm and practical.
5. Write a shorter follow up reminder for 3 weeks before the deadline and a final one for 1 week before.
6. Write a short private note managers can send to someone with a large balance, offering help to plan time off without pressure.
7. Add a short FAQ with 4 likely questions, answered only from [RULES], and mark any question the rules do not answer as [CHECK WITH HR].
8. Suggest a simple way to track who has requested time off before [BUSY DATES] without making it public.

Deliverables:
1. Plain words rules summary
2. Main reminder message
3. Follow up and final reminders
4. Private manager note
5. FAQ and a pre send checklist