AI Prompts for Virtual Assistants
Use AI to draft emails, summarise documents, create templates, and handle client tasks faster and more accurately.
AI Prompts for Virtual Assistants
Virtual assistants are hired to save time — and AI is a force multiplier that lets you deliver more value, handle more tasks, and produce better output for your clients.
How VAs Use AI
Communication management
- Draft professional emails on behalf of clients
- Write responses to common enquiries
- Create email templates for recurring communication
Administrative tasks
- Summarise long documents, reports, and email threads
- Create meeting agendas and follow-up summaries
- Write SOPs and process documentation
Content and admin support
- Draft social media captions and scheduling plans
- Write blog post outlines and first drafts
- Create presentation structures and talking points
Example Prompts
Email draft on behalf of client
Draft a professional email from [CLIENT NAME, ROLE] to [RECIPIENT]. Purpose: [WHAT THE EMAIL NEEDS TO ACHIEVE]. Tone: [CLIENT'S USUAL TONE — formal / friendly / direct]. Key points to include: [LIST]. Keep it under 150 words.
Meeting summary
Write a meeting summary from these notes: [PASTE NOTES]. Include: attendees, key decisions made, action items with owners, and any open questions. Format as a clear, scannable document suitable to email to attendees.
SOP document
Write a standard operating procedure for [PROCESS]. Audience: a new team member who has never done this before. Include: purpose, when to use this process, step-by-step instructions, tools needed, and what to do if something goes wrong.
Getting Started
Start with email drafting — it's the highest-frequency task for most VAs and the one where AI saves the most time. Build a prompt library of your client's most common email types.
